Add Serious Incident
The Serious Incidents Form allows the User to Capture details pertaining to events which occurred regarding a Student which are of a severe/serious nature. This Form is intended for use beyond the capacity of the Conduct Module.
A similar form can be found in SA-SAMS under Menu Nr. 5.5.4 - however certain improvements have been added.
The available information will be exported to SA-SAMS during an export procedure automatically.
The Form can be explained as such.
Up to four (4) people can be involved in the Report.
1) Complainant
The "victim" or person who was harmed/incurred damages during the reported incident.
2) Perpetrator
The person responsible for the harm/incurred damages towards the Complainant.
3) Reporter
The Person who reported the incident to the relevant authorities.
4) Case Worker
The Offical Person allocated to handling all matters of the case/liasing with the Complainant/Perpetrator and or Reporter.
To select a person as any of the above their profile needs to exist in the System, either as Student/Guardian/Employee.
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Person Type
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Profile Location
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Student
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Students
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Guardian
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Guardians
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Educator
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Employees/Educators
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Employee
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Employees
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Other
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Guardians - without any learners linked to their profile.
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*Note: To add a person to the system such that they can be selected as Other - simply add a Guardian Profile from the Guardian Profile Screen, fill in the required details and save without linking a learner. A Guardian can exist in the System without being linked to a learner where as a Learner is required to be linked to at least a Primary Guardian to exist.
Once a Person Type and the Person is selected - additional available information will be displayed
Such that the User can be certain of the Person selected for the Complainant/Perpetrator/Reported/Case Worker.
After the involved people have been selected, the other details can be selected by using the Combo Boxes, Date Pickers (Including Time), Check Boxes etc.
Seperate Locations, Comments and Declarations can be added.
Once all the information has been completed - the Case Report will Assimilate all the information and store it in a Text Box which can not be edited.
Any alterations made to the Incident such as Persons changed/Removed, dates altered, check boxes cleared or set after the Save - will be recorded in the Case Report with a date/time stamp as well the user responsible for altering any details of the Incident Record.
 Incident Type
The type of Incident which occurred.
To add more Incidents - refer to Add Serious Incident Type
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