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    Invoice Details

    1

    Customer

    1. Customer
     
     
    Select the Customer to whom the Invoice is to made out to.
    The Customer is a Required field ().The user selects the Customer by Left Clicking on the Drop Down List Box (). When this is done a list of available Customers will be displayed. Should the user not Select a Customer  and attempts to  Process ()  the information the system will give an indication  () that this is compulsory information.
    1. Customer.
    2

    Document Number

    2. Document Number
     
    The system will automatically generate a Document Number.
    3

    Reference Number

    3. Reference Number
     
    Enter a Reference Number for the Invoice.
     
    Note:    
    If the field is left blank, the system will generate an automatic incremented reference number according to the format and sequence that was set up in Accounting>Setup>Document Numbers.
     
    4

    From Document

    4. From Document
     
    Use an Order number's details that was received from the Customer (if applicable) or use a previous Invoice number's details (if applicable).
    5

    Business Unit

    5. Business Unit
     
    Select applicable Business Unit.
    6

    Discount %

    6. Discount %
     
    Enter Discount Percentage if applicable.
    7

    Transaction Date

    7. Transaction Date
     
    The Transaction Date will default to today's date.
    The Transaction Date is a Required field ().The user selects the Transaction Date  by Left Clicking on the Drop Down List Box (). When this is done a list of available Transaction Dates will be displayed. Should the user not Select  a Transaction Date  and attempts to Process () the information the system will give an indication  () that this is compulsory information.
    7. Transaction Date
    8

    Posting Date

    8. Posting Date
     
    The Posting Date will default to today's date.
    The Posting Date is a Required field ().The user selects the Posting Date  by Left Clicking on the Drop Down List Box (). When this is done a list of available Posting Dates will be displayed. Should the user not Select  a Posting Date  and attempts to Process () the information the system will give an indication  () that this is compulsory information.
    8. Posting Date
    9

    Due Date

    9. Due Date
     
    Enter the Date on which the Invoice is Due (if applicable).
    10

    Area

    10. Area
     
    Select the Supply Area (Warehouse/Store Room) from where the Item is to be sourced.
    The Area is a Required field ().The user selects the Area by Left Clicking on the Drop Down List Box (). When this is done a list of available Areas will be displayed. Should the user not Select a Area  and attempts to  Process ()  the information the system will give an indication  () that this is compulsory information.
    10. Area.
    11

    Price List

    11. Price List
     
    Select the Price List from where the Item is to be sourced (if applicable).
    12

    Line Item Entries

    12. Line Item Entries
     
    Add Line Item Entries for the Invoice.
     
    Refer to Add Line Item Entries
    13

    Total Discount

    13. Total Discount
     
    Total Discount applied. System Calculated.
    14

    Total

    14. Total
     
    Total Amount for the Invoice. System Calculated.
    15

    Message

    15. Message
     
    Enter Message that will be printed on the Invoice - typically Terms and Conditions.
    16

    Save

    16. Save
     
    Click on the Save Button to Save the Invoice and to Process at a later stage.
    17

    Process

    17. Process
     
    Click on the Process Button to process and post the Invoice.

    The contents of Invoice Details

    Add Line Item Entries
    Made with help of Dr.Explain
     
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