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Invoice Details

Invoice Details
1

Vendor

1. Vendor
 
 
Select the Vendor from whom the Invoice is received.
The Vendor is a Required field ().The user selects the Vendor by Left Clicking on the Drop Down List Box (). When this is done a list of available Vendors will be displayed. Should the user not Select a Vendor  and attempts to  Process (the information the system will give an indication  () that this is compulsory information.
1. Vendor.
2

Document Number

2. Document Number
 
The system will automatically generate a Document Number.
3

Reference Number

3. Reference Number
 
Enter a Reference Number for the Invoice.
 
Note:    
If the field is left blank, the system will generate an automatic incremented reference number according to the format and sequence that was set up in Accounting>Setup>Document Numbers.
 
4

From Document

4. From Document
 
Use an Order number's details that was sent to the Vendor (if applicable) or use a previous Invoice number's details (if applicable).
5

Business Unit

5. Business Unit
 
Select applicable Business Unit.
6

Discount %

6. Discount %
 
Enter Discount Percentage if applicable.
7

Transaction Date

7. Transaction Date
 
The Transaction Date will default to today's date.
The Transaction Date is a Required field ().The user selects the Transaction Date  by Left Clicking on the Drop Down List Box (). When this is done a list of available Transaction Dates will be displayed. Should the user not Select  a Transaction Date  and attempts to Process () the information the system will give an indication  () that this is compulsory information.
7. Transaction Date
8

Posting Date

8. Posting Date
 
The Posting Date will default to today's date.
The Posting Date is a Required field ().The user selects the Posting Date  by Left Clicking on the Drop Down List Box (). When this is done a list of available Posting Dates will be displayed. Should the user not Select  a Posting Date  and attempts to Process () the information the system will give an indication  () that this is compulsory information.
8. Posting Date
9

Due Date

9. Due Date
 
Enter the Date on which the Invoice is Due (if applicable).
10

Area

10. Area
 
Select the Supply Area (Warehouse/Store Room) from where the Item is to be sourced.
The Area is a Required field ().The user selects the Area by Left Clicking on the Drop Down List Box (). When this is done a list of available Areas will be displayed. Should the user not Select a Area  and attempts to  Process (the information the system will give an indication  () that this is compulsory information.
10. Area.
11

Line Item Entries

11. Line Item Entries
 
Add Line Item Entries for the Invoice.
 
12

Total Discount

12. Total Discount
 
Total Discount applied. System Calculated.
13

Total

13. Total
 
Total Amount for the Invoice. System Calculated.
14

Message

14. Message
 
Enter Message - typically Terms and Conditions.
15

Save

15. Save
 
Click on the Save Button to Save the Invoice and to Process at a later stage.
16

Process

16. Process
 
Click on the Process Button to process and post the Invoice.
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