Add Academic Years

 

The Academic Year is a Required field ().  The New Academic Year is saved by Left Clicking on the Save Button (). Should the user want to Cancel the Add Action, Left Click on the Cancel Button (). Should the user Left Click the Save Button () and an Academic Year was not Entered the system will not save the information and give an indication () that the user must enter information before selecting the  Save () option .

Note:

The Academic Year is a unique field. Should the user try to enter an Academic Year that already exists the system will give an indication that this is not possible.

 

 

Left-Clicking this CheckBox Icon - the Academic Year Record being created/altered will be set as the Current Year. This CheckBox will set the Current Year which applies to all Academic and Administrative Functions and Components of the system. It will also default the year viewed throughout all screens where "Academic Year" is visible.

Only one (1) Academic Year may be set as the Current Academic Year. By altering any Academic Year Record and selecting it to be the "Current" Year will only take effect once the information has been altered and the Save Button has been Left-Clicked.

By unchecking the CheckBox Icon, the Current Academic Year is set to as NOT CURRENT - However as only one (1) Academic Year may be current at the time and the system does not perform any functions or procedures to determine this, the process of changing Academic Years is performed by opening to edit the Year Record desired and selecting it to be "Current" - then saving the dialogue.

The "Copy From" function allows the user to duplicate another Academic Year's Detailed Information such as

and allocate these dates and detailed information to the pertaining Academic Year yet to be saved in the current dialogue.

The "Source" Academic Year Record may be selected by using the selection box.

Once all desired checkboxes have been selected and the Record is Saved (All Required fields are compliant), the records and details from the Source Academic Year will be duplicated to the new Academic Year which is now saved.

 

The Academic Year being created may have duplicated information from another Acadmic Year allocated to it. See Bullet 3 for more information.

 

 

 

When all information has been entered the Academic Year is saved by Left Clicking on the Save Button (). Should the user want to Cancel the Add Action, Left Click on the Cancel Button ().