Guardian and CustomerEmail Statements can now be encrypted with a password before sending the statement emails.
a) Password used will be in the following order:
· Identity Number (ID Number)
· Passport Number (If no ID Number)
· School EMIS Number (If none of the above is captured)
b) Navigate to Guardian Email Statement
Home > Accounting > Customers > Email Statements > Guardians
Steps:
· Check the Encrypt Statement Checkbox.
· The user can view the password that was used for the encryption by viewing the Password in the Grid View (Scroll to the Right).
· Select Guardian or Customer to send statements to.
· Click the Send Now button. ()
· Customer or Guardians will receive the following message when trying to view statement.
Note the following:
· Should the school implement the Password Encryption on the Customer / Guardian statements, it is the responsibility of the school to communicate the above-mentioned process to the Customers / Guardians.
· Should a Customer / Guardian not be able to open a statement the Customer / Guardian must contact the school to obtain the correct Password.