Payment Details

 

Select the Vendor that is to be paid.

The Vendor is a Required field ().The user selects the Vendor by Left Clicking on the Drop Down List Box (). When this is done a list of available Vendors will be displayed. Should the user not Select a Vendor  and attempts to  Process ()  the information the system will give an indication  () that this is compulsory information.

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The system will automatically generate a Document Number.

 

Enter a Reference number for the Payment Entry.

 

Note:    

If the field is left blank, the system will generate an automatic incremented reference number according to the format and sequence that was set up in Accounting>Setup>Document Numbers.

 

 

Select the Payment Type (Cheque or EFT)

The Payment Type is a Required field ().The user selects the Payment Type by Left Clicking on the Appropriate Radio Button  ( ).

 

Select the Bank that is to be credited by the Payment.

The Bank is a Required field ().The user selects the Bank by Left Clicking on the Drop Down List Box (). When this is done a list of available Banks will be displayed. Should the user not Select  a Bank  and attempts to Process () the information the system will give an indication  () that this is compulsory information.

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The Amount is a Required field ().The user is required to Enter a Amount for the corresponding new Billing Run. Should the user not Enter  a Amount and attempt to Process ()  the information the system will give an indication  () that this is compulsory information.

 

Enter a Description (Reason) for the Payment (if applicable).

 

The Balance of the Vendor's account (with the current entries in the Amount field taken into acccount) will be calculated and displayed.

 

The Balance is system calculated.

The Transaction Date is a Required field ().The user selects the Transaction Date  by Left Clicking on the Drop Down List Box (). When this is done a list of available Transaction Dates will be displayed. Should the user not Select  a Transaction Date  and attempts to Process () the information the system will give an indication  () that this is compulsory information.

The Posting Date is a Required field ().The user selects the Posting Date  by Left Clicking on the Drop Down List Box (). When this is done a list of available Posting Dates will be displayed. Should the user not Select  a Posting Date  and attempts to Process () the information the system will give an indication  () that this is compulsory information.

 

Select applicable Business Unit.

 

Enter Discount Amount received from Vendor (if applicable).

 

Click on the Process Button to process and post the Vendor Payment.