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Receipt Deposit Form

Receipt Deposit Form
Note:    
 
If no cash, cheques or manual credit card slips were receipted to Customers using the Accounting>Customer>Receipt transaction, or if all outstanding receipts were deposited, then there will not be any records available to transact with this screen.
 
 
Note:    
Understanding the difference between Transaction Date and Posting Date:
 
Transaction Date is typically the source document date i.e. an invoice received from a creditor may be dated 25 September 2012.
 
The Transaction Date is then entered as 2012/09/25.
 
The Posting Date may be the same or in the case above, if the Posting Date of the invoice is to be reflected in the 10th period and not the 9th period, then the Posting Date can be entered as 2012/10/05. The entry will then be posted in the period of 201210.
 
The Posting Date will determine the period of the entry.
1

Transaction Date

1. Transaction Date
 
The Transaction Date will default to today's date.
The Transaction Date is a Required field ().The user selects the Transaction Date  by Left Clicking on the Drop Down List Box (). When this is done a list of available Transaction Dates will be displayed. Should the user not Select  a Transaction Date  and attempts to Process () the information the system will give an indication  () that this is compulsory information.
1. Transaction Date
2

Posting Date

2. Posting Date
 
The Posting Date will default to today's date.
The Posting Date is a Required field ().The user selects the Posting Date  by Left Clicking on the Drop Down List Box (). When this is done a list of available Posting Dates will be displayed. Should the user not Select  a Posting Date  and attempts to Process () the information the system will give an indication  () that this is compulsory information.
2. Posting Date
3

Enter Reference

3. Enter Reference
 
Enter a Reference number for the Deposit Entry (optional).
4

Select Bank

4. Select Bank
 
Select the Bank that will be debited with this deposit.
The Bank is a Required field ().The user selects the Bank by Left Clicking on the Drop Down List Box (). When this is done a list of available Banks will be displayed. Should the user not Select  a Bank  and attempts to Process () the information the system will give an indication  () that this is compulsory information.
4. Select Bank.
5

Select Business Unit

5. Select Business Unit
 
Select the Business Unit applicable.
6

Enter Remarks

6. Enter Remarks
 
Enter Remarks in this field - if applicable.
7

Cash Expand

7. Cash Expand
 
Left Click on the + to expand and see the Cash Receipts that was issued.
 
Then Select the Cash Receipts that must be in included in this deposit
 
Refer to Accounting>Banking>Receipts Deposits>Receipt Deposit Form>Select Receipts on how to select the Cash Receipts.
8

Cheque Expand

8. Cheque Expand
 
Left Click on the + to expand and see the Cheque Receipts that was issued.
 
Then Select the Cheque Receipts that must be in included in this deposit
 
Refer to Accounting>Banking>Receipts Deposits>Receipt Deposit Form>Select Receipts on how to select the Cheque Receipts.
9

Manual Credit Card Expand

9. Manual Credit Card Expand
 
Left Click on the + to expand and see the Manual Credit Card Receipts that was issued.
 
Then Select the Manual Credit Card Receipts that must be in included in this deposit
 
Refer to Accounting>Banking>Receipts Deposits>Receipt Deposit Form>Select Receipts on how to select the Manual Credit Card Receipts.
10

Process

10. Process
 
Left click on the Process button to post the transaction.
11

Process & New

11. Process & New
 
Left click on the Process and New button to post the transaction and open a new Deposit Transaction.

The contents of Receipt Deposit Form

Select Receipts
Made with help of Dr.Explain