Add Debit Note

Select the Customer to whom the Credit Note is to made out to.

The Customer is a Required field ().The user selects the Customer by Left Clicking on the Drop Down List Box (). When this is done a list of available Customers will be displayed. Should the user not Select a Customer  and attempts to  Process ()  the information the system will give an indication  () that this is compulsory information.

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The system will automatically generate a Document Number.

Enter a Reference Number for the Debit Note.

 

Note:    

If the field is left blank, the system will generate an automatic incremented reference number according to the format and sequence that was set up in Accounting>Setup>Document Numbers.

Use an Invoice or Order number's details that was sent to / received from the Customer (if applicable).

Select applicable Business Unit.

Enter Discount Percentage if applicable.

The Transaction Date will default to today's date.

The Transaction Date is a Required field ().The user selects the Transaction Date  by Left Clicking on the Drop Down List Box (). When this is done a list of available Transaction Dates will be displayed. Should the user not Select  a Transaction Date  and attempts to Process () the information the system will give an indication  () that this is compulsory information.

The Posting Date will default to today's date.

The Posting Date is a Required field ().The user selects the Posting Date  by Left Clicking on the Drop Down List Box (). When this is done a list of available Posting Dates will be displayed. Should the user not Select  a Posting Date  and attempts to Process () the information the system will give an indication  () that this is compulsory information.

Leave this field blank - not applicable.

Select the Supply Area (Warehouse/Store Room) from where the Item is to be sourced.

The Area is a Required field ().The user selects the Area by Left Clicking on the Drop Down List Box (). When this is done a list of available Areas will be displayed. Should the user not Select a Area  and attempts to  Process ()  the information the system will give an indication  () that this is compulsory information.

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Select the Price List from where the Item is to be sourced (if applicable).

 

 

Add Line Item Entries for the Order.

 

Refer to Add Line Item Entries

Enter Message that will be printed on the Debit Note - typically Terms and Conditions.

Click on the Save Button to Save the Debit Note and to Process at a later stage.

Click on the Process Button to process and post the Debit Note.

Total Discount applied. System Calculated.

Total Amount for the Debit Note. System Calculated.