Add Receipt

 

 

 

Select the Customer to whom the Receipt is to made out to.

The Customer is a Required field ().The user selects the Customer by Left Clicking on the Drop Down List Box (). When this is done a list of available Customers will be displayed. Should the user not Select a Customer  and attempts to  Process ()  the information the system will give an indication  () that this is compulsory information.

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The system will automatically generate a Document Number.

 

Enter a Reference Number for the Receipt.

 

Note:    

If the field is left blank, the system will generate an automatic incremented reference number according to the format and sequence that was set up in Accounting>Setup>Document Numbers.

 

 

The system will automatically generate an attached Document Number ( existing Invoice Number against which this Receipt is paid).

The Payment Type is a Required field ().The user selects the Payment Type by Left Clicking on the Drop Down List Box (). When this is done a list of available Payment Types will be displayed. Should the user not Select a Payment Type  and attempts to  Process ()  the information the system will give an indication  () that this is compulsory information.

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The Balance of the Customer's account (with the current entries in the Invoiced Tab's receipt line items taken into acccount) will be calculated and displayed.

 

The Balance is system calculated.

 

The Transaction Date will default to today's date.

The Transaction Date is a Required field ().The user selects the Transaction Date  by Left Clicking on the Drop Down List Box (). When this is done a list of available Transaction Dates will be displayed. Should the user not Select  a Transaction Date  and attempts to Process () the information the system will give an indication  () that this is compulsory information.

 

The Posting Date will default to today's date.

The Posting Date is a Required field ().The user selects the Posting Date  by Left Clicking on the Drop Down List Box (). When this is done a list of available Posting Dates will be displayed. Should the user not Select  a Posting Date  and attempts to Process () the information the system will give an indication  () that this is compulsory information.

 

Select the Bank that must be debited with this receipt.

The Bank is a Required field ().The user selects the Bank by Left Clicking on the Drop Down List Box (). When this is done a list of available Banks will be displayed. Should the user not Select  a Bank  and attempts to Process () the information the system will give an indication  () that this is compulsory information.

 

If the payment by the Customer is against an Invoice, then select the Invoiced Tab

 

and then

Click on the Add Line Item Button in the middle of the Screen. (Refer to Point 12 below)

 

Refer to Add Line Item - Invoiced

 

If the payment by the Customer is add hoc (not against an Invoice, then select the Other Tab

 

and then

Click on the Add Line Item Button in the middle of the Screen. (Refer to Point 12 below)

 

Refer To Add Line Item - Other

 

Refer to Points 10 & 11 above.

 

Total Discount applied. System Calculated.

 

Total Amount for the Receipt. System Calculated.

 

Enter a Message that will be printed on the Receipt - typically Terms and Conditions.

 

Click on the Process Button to process and post the Receipt.