Write-Off

 

The Transaction Date will default to today's date.

The Transaction Date is a Required field ().The user selects the Transaction Date  by Left Clicking on the Drop Down List Box (). When this is done a list of available Transaction Dates will be displayed. Should the user not Select  a Transaction Date  and attempts to Process () the information the system will give an indication  () that this is compulsory information.

 

The Posting Date will default to today's date.

The Posting Date is a Required field ().The user selects the Posting Date  by Left Clicking on the Drop Down List Box (). When this is done a list of available Posting Dates will be displayed. Should the user not Select  a Posting Date  and attempts to Process () the information the system will give an indication  () that this is compulsory information.

 

Enter a Reference Number for this transaction.

 

Select the Account that must be debited with this Write-Off.

 

Complete the Description (Reason) for the Write-Off.

 

Select the Balance Date that is to be used to calculate the Write-Off Amount.

 

Use the Grade Field to Filter a specific Learner(s) according to their Grade (if applicable).

 

Use the Varible Group Field to Filter a specific Learner(s) according to their Variable Groups (if applicable).

 

Use the Payment Frequency Field to Filter a specific Learner(s) according to their Payment Frequency (if applicable).

 

Use the Class Field to Filter a specific Learner(s) according to their Class (if applicable).

 

Use the Varible Group Field to Filter a specific Customer(s) according to their Variable Groups (if applicable).

 

Select a Business Unit (if applicable).

 

Select/Deselect All the Accounts displayed to be Written Off.

 

WARNING!!! Be very carefull in selecting ALL accounts !!!!!

 

 

 

Select/Deselect Individual Accounts displayed to be Written Off.

 

Click on the Process Button to process and post the Writing-Off of the selected Accounts.

 

The Amount displayed in Total Column behind each selected Account will becredited to each selected Customer's Account and the Sum Total of all the selected Accounts will be debited to the Acount number selected in point 4 above.