Invoice Details

 

 

Select the Vendor from whom the Invoice is received.

The Vendor is a Required field ().The user selects the Vendor by Left Clicking on the Drop Down List Box (). When this is done a list of available Vendors will be displayed. Should the user not Select a Vendor  and attempts to  Process ()  the information the system will give an indication  () that this is compulsory information.

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The system will automatically generate a Document Number.

 

Enter a Reference Number for the Invoice.

 

Note:    

If the field is left blank, the system will generate an automatic incremented reference number according to the format and sequence that was set up in Accounting>Setup>Document Numbers.

 

 

Use an Order number's details that was sent to the Vendor (if applicable) or use a previous Invoice number's details (if applicable).

 

Select applicable Business Unit.

 

Enter Discount Percentage if applicable.

 

The Transaction Date will default to today's date.

The Transaction Date is a Required field ().The user selects the Transaction Date  by Left Clicking on the Drop Down List Box (). When this is done a list of available Transaction Dates will be displayed. Should the user not Select  a Transaction Date  and attempts to Process () the information the system will give an indication  () that this is compulsory information.

 

The Posting Date will default to today's date.

The Posting Date is a Required field ().The user selects the Posting Date  by Left Clicking on the Drop Down List Box (). When this is done a list of available Posting Dates will be displayed. Should the user not Select  a Posting Date  and attempts to Process () the information the system will give an indication  () that this is compulsory information.

 

Enter the Date on which the Invoice is Due (if applicable).

 

Select the Supply Area (Warehouse/Store Room) from where the Item is to be sourced.

The Area is a Required field ().The user selects the Area by Left Clicking on the Drop Down List Box (). When this is done a list of available Areas will be displayed. Should the user not Select a Area  and attempts to  Process ()  the information the system will give an indication  () that this is compulsory information.

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Add Line Item Entries for the Invoice.

 

Refer to Add Line Item Entries

 

Total Discount applied. System Calculated.

 

Total Amount for the Invoice. System Calculated.

 

Enter Message - typically Terms and Conditions.

 

Click on the Save Button to Save the Invoice and to Process at a later stage.

 

Click on the Process Button to process and post the Invoice.