Debit Order Form

 

The Sequence Number will be generated by the system. It is an sequencial number that is automatically incremented after each run.

 

The starting number of the sequence is set when the Debit Order Form is created. Refer to Debit Order Details .

 

 

 

Select the Debit Order Run from the drop down list. In the example Schoolfees were selected.

The Debit Order Details is a Required field ().The user selects the Debit Order Details by Left Clicking on the Drop Down List Box (). When this is done a list of available Debit Order Details will be displayed. Should the user not Select a Debit Order Details and attempts to Process () the information the system will give an indication  () that this is compulsory information.

 

Select the applicable Debit Order Details by Left Clicking on it in the list. Should the user want to enter a New Debit Order Detail, it is done by Left Clicking on the Add  Button (). When this is done the Add Debit Order Details will be displayed .

 

Select the Date on which the Debit Order must be actoined (run).

The Action Date is a Required field ().The user selects the Action Date by Left Clicking on the Drop Down List Box (). When this is done a list of available Action Dates will be displayed. Should the user not Select a Action Date and attempts to Process () the information the system will give an indication  () that this is compulsory information.

 

 

Enter a Batch Number (if applicable) for this run.

 

Tick the Test File tick box if a test file must first be created.

 

A list of all Customers (that has Debit Order detail captured) will be displayed.

 

Refer to Customers>Customer Account Details>Debit Orders Tab for more detail on how to capture a Customer's Debit Order detail.

 

 

Tick the select box to Select/Unselect all Customers to be included in the Debit Order Run.

 

Tick the select box to the left of the indivual Customers to Select/Unselect  indivual Customers to be included in the Debit Order Run.

 

Left Click on the Process Button to generate the Debit Order File. The File will be created and ready for export. Refer to Create Debit Order File

 

Left Click on the Cancel Button to cancel the transaction.