Menu
Index
Search
 
   
   
   
 
 
← Previous page
 
Next page →
 

Budgets

Budgets
 
Understanding the Budgeting Process.
 
1.     Budgeting is done against individual Accounts and can be done per month (different income/expense values per period) or per year (12 equal income/expense values per year).
 
2.     Budgeting is done at the lowest level (Business Unit). The system will automatically roll the totals up for the school. (Sum of Business Units per Account)
 
 
Tip:
When adding or editing an Account's Budget, tick the Split Box on, enter the Yearly Budget Value, Tick the Split Box off, then edit the individual Periods' (Monthly) Value. This will save time by not needing to enter twelve values which are usually the same! (Refer to Edit an Account's  Budget - Yearly and Edit an Account's  Budget - Monthly).
 
Note:
If an Account is to have a budget allocated to it, the Allow Budget Check Box MUST be ticked for the Account!
 
Edit the Account out of the Accounts Menu (Refer to Accounts) to add the check.
 
 
Note:
The Budget screen (above) will ONLY display Accounts which Allow Budget Check Box's are ticked.
 
Edit the Account out of the Accounts Menu (Refer to Accounts) to add the check in order for it to be displayed on the Budget screen.
 
Note:
Ensure that the correct Financial Year is chosen when doing budgets. (Refer to point 1 below).
 
 
3.     Each Account's Budget can be Edited individually. (Refer to point 4 below).
 
4.     All the Accounts' Budgets for the current financial year can be simultaneously increased or decreased percentage wise. (Refer to point 2 below).
 
5.     A previous or current year's budget can be copied to next year's budget. (Refer to point 5 below).
 
Note:
Positive Budget Values depicts debit values and Credit Budget Values are entered as negative values.
 
 
Start of by:
 
1

Select Financial Year

1. Select Financial Year
 
Ensure that the correct Financial Year is selected.
The user selects the Financial Year  by Left Clicking on the Drop Down List Box (). When this is done a list of available Financial Years  will be displayed.
2

Select Business Unit

2. Select Business Unit
Select the Business Unit that the budget is to be done for.
 
3

Increase \ Decrease

3. Increase \ Decrease
 
All the Accounts' Budgets for the current financial year can be simultaneously increased or decreased percentage wise.
The user selects the Increase/Decrease % by Left Clicking on the Spin Edit Buttons (). When this is done the value of Increase/Decrease % will increase or decrease respectively to either upwards or downwards in accordance with the Spin Edit arrow directions. By Left Clicking on the Horizontal Left/Right Spin Edit Arrows  or ; Increase/Decrease % will increase or decrease by units of 10% respectively.
 
The Process Button (next point below) must be clicked for the changes to take effect.
 
4

Process

4. Process
 
If a percentage increase / decrease was applied on the budget, the Process Button must be clicked to apply and save the changes.
 
Left Click on the Process Button (4. Process ) to apply and save the changes.
5

Edit an Account's Budget

5. Edit an Account's Budget
To Edit an individual Account's Budget, Left Click on the Edit Button (5. Edit an Account's Budget) next to the Account. The Edit Budget screen will open. (Refer to Edit an Account's  Budget)
 
Note:
If the edit button 5. Edit an Account's Budget is not shown, then you are viewing the rolled-up (highest level) view of the budget. Select a sub business unit to edit an accounts budget.
 
6

Copy a Budget

6. Copy a Budget
 
To Copy a budget from one year to the next:
 
Ensure that the year that is the source year is selected in Financial Year (as in point 1 above).
 
Left Click on the Copy Button (6. Copy a Budget ) to copy the budget to the next year. The Copy Selected to ... screen will open. (Refer to Copy a Budget).

The contents of Budgets

Edit an Accounts Budget - Monthly
Edit an Account's Budget - Yearly
Copy a Budget
Made with help of Dr.Explain