Weekly Absenteeism - Notification

 

The user has the option of making use of predefined Email and SMS Templates (Refer to Message Templates ). Should there be predefined templates and the user Left Clicks on the Drop Down List Box () a list of the predefined templates will be displayed. In this case 3 templates have been created.

 

Example:

 

The Email Address FROM is a Required field ().  The user needs to enter an Email Address . Should the user not enter an Email Address and Left Clicks the Next Button ()  the system will give an indication  () that this is compulsory information.

 

Note:

Should the user have entered a Preferred  Email Address under Management / School Information - the Email Tab (Refer to Email), the Email address will automatically be populated with this Email Address. Should this not be the case the user can type in a Valid Email Address. Should the user not enter a Valid Email Address  the system will give an indication  () that this is an Invalid Email Address.

 

 

Should the Guardian of a specific student that is absent, have been configured for Email notifications  (Refer to Emails - Guardian Profile Page),  the applicable Guardians Email Addresses will automatically be populated when the mail is sent. Should the user not enter a Valid Email Address the system will give an indication  () that this is an Invalid Email Address.

 

 

Enter additional Email addresses that should be Copied. Should the user not enter a Valid Email Address the system will give an indication  () that this is an Invalid Email Address.

 

   

 

Enter additional Email addresses that should be Blind Copied. Should the user not enter a Valid Email Address the system will give an indication  () that this is an Invalid Email Address.

 

 

 

Enter a subject for the Message.

 

Should the Guardian of a specific student that is absent, have been configured for Email and or SMS notifications (Refer to Emails, Contacts - Guardian Profile Page), and the Email or SMS tabs is populated with a message the messages will be forwarded to the specific Guardian.

Note:

(i) Should the user only enter an Email Message, and the continuous with the process of sending the notifications, only an Email message will be sent to the Guardians that have been configured to receive Email Notifications.

 

(ii) Should the user only enter a SMS Message, and the continuous with the process of sending the notifications, only a SMS message will be sent to the Guardians that have been configured to receive SMS Notifications.

 

(ii) Should the user enter both an Email and a SMS Message, and the continuous with the process of sending the notifications,  both an Email and SMS message will be sent to the Guardians that have been configured to receive both Email and SMS Notifications.

 

For the creation of Email content, Refer to  Creating Email Message.

 

For the creation of SMS content, Refer to  Creating SMS.

 

Should the user want to make changes to the student selections that were made, Left Click on the Previous Button (). When this is done the Weekly Absenteeism Page will be displayed (Refer to  Weekly Absenteeism Capturing Page).

When the user has entered all relevant information, Left Click the Next Button (). When this is done the Notification Confirmation Page will be displayed (Refer to Weekly Notification Confirmation).